What is an announcement?
When you send an announcement, every guest receives a personal WhatsApp message delivered directly to their chat. Guests don’t see each other, replies come back to you individually, and nothing gets buried under group conversation noise. Weddingkart delivers all announcements through the official WhatsApp Business API. Messages appear to guests as coming from a named sender (such as “Wedding Invite”), not a personal number. This means:- Messages are delivered even if a guest hasn’t saved your number
- You get delivery receipts (Sent, Delivered, Read) for every guest
- Your personal number is never at risk of being flagged or banned
- Interactive RSVP buttons work reliably
Using a personal WhatsApp number or broadcast list to send bulk messages puts your account at risk and limits delivery. The WhatsApp Business API removes both of those problems — messages go through a verified business channel, guests see a named sender, and your personal number is never involved.
Announcement types
Weddingkart includes templates for every stage of the wedding communication timeline.| Type | Purpose |
|---|---|
| Save the Date | Notify guests about the wedding date early |
| Wedding Invitation | Send the formal invitation, with optional PDF card attachment |
| RSVP Request | Interactive buttons for guests to confirm attendance with one tap |
| Event Update | Share schedule changes, venue details, or reminders |
| Travel Information | Request guest travel details (flights, trains) |
| ID Collection | Ask guests to upload their government ID |
| Event-specific | Baraat, Sangeet, Haldi, Mehndi, Reception — ceremonies handled separately |
| Food | Communicate food preferences or meal details |
| Logistics | Directions, pickup points, transportation info |
| Reminder | Follow-up messages for any previous announcement |
How to create an announcement
Choose your creation method
Pick one of two options:
- AI Announcement — describe what you want to send and let AI handle the template and content
- Create Announcement — manually browse and select a template
Select the announcement type
Choose the type that matches what you’re sending: Save the Date, RSVP Request, Event Update, and so on. This filters the template library to relevant options.
Choose a template
Pick a template from the Weddingkart library. All templates are pre-approved for the WhatsApp Business API — you can’t send a freeform message outside of these templates. If you need something custom, you can request a new template from the Weddingkart team.
Fill in the template variables
Each template has placeholders for details like guest name, wedding date, venue, and time. Fill these in for the message content. Guest names are personalized automatically from your guest list.
Attach media (optional)
Attach a PDF (such as your wedding invitation card), image, or video to the announcement. Not all templates support attachments — the option appears when it’s available.
Select recipients
Choose individual guests or one or more guest groups. If a guest appears in multiple selected groups, they receive the message only once — no duplicates.
Tracking delivery
After sending, the Announcements dashboard shows delivery status for every guest:- Sent — the message left the system
- Delivered — it reached the guest’s phone
- Read — the guest opened it
Resending announcements
If some guests haven’t responded, you can resend the same announcement to just those guests. Select the non-responders and send again — guests who already responded are not re-messaged.About templates
All WhatsApp Business API messages must use pre-approved templates. Weddingkart maintains a library of templates covering the full wedding communication journey. If you need a message format that doesn’t exist yet, contact the Weddingkart team to request a custom template. Once approved by WhatsApp, it will appear in your account.Best practices
- Time your messages well. Send between 9 AM and 8 PM local time. Avoid late-night or early-morning messages — guests are less likely to read them and more likely to mute you.
- Use guest names. Templates that include the guest’s name consistently see higher read and response rates.
- Segment your guest groups. Bride-side guests, groom-side guests, and out-of-town guests often need different information. Create groups in advance and target them separately.
- Test before broadcasting. Send to yourself or a small test group first to verify the message looks correct before sending to all guests.
What’s next
AI Announcements
Create announcements in seconds with a plain-language prompt
Scheduling
Queue messages to send automatically at the right time
Announcement Packs
Start with a pre-built sequence covering your full wedding timeline
Voice Announcements
Deliver personalized voice messages via phone call