When to use voice announcements
Voice announcements are best reserved for situations where a phone call adds value that a text message doesn’t:- VIP guests who deserve a personal invitation rather than a text
- Urgent updates where some guests may not check WhatsApp promptly — a ringing phone demands attention
- A personal touch — recording a message in the couple’s own voice for close family or the wedding party
- Accessibility — reaching guests who are not active WhatsApp users
How to send a voice announcement
Go to Voice Announcement
In the Announcements section of the app, tap Voice Announcement or Create Voice Call. Select your wedding and give the announcement a name (e.g., “RSVP Reminder Call”).
Upload your recording
Tap Upload Recording and select an MP3 file from your device. After uploading, verify:
- The correct file was selected
- The duration looks right (this determines cost per call)
- The upload completed successfully
- Format: MP3 only
- Duration: 30–120 seconds recommended; longer calls cost more
- Quality: Record in a quiet space, speak clearly at a moderate pace
Select recipients
Choose who receives the call:
- Groups — select one or more guest groups, or send to all guests
- Individuals — pick specific guests by name
Preview the estimated cost
Tap Calculate Cost to see the total cost before sending. The estimate shows:
- Total amount
- Per-guest cost breakdown
- Number of recipients
- Per-minute rate for each phone number’s country
Monitoring call status
After sending, you can view the delivery status for each call from the announcement detail view. Status types include:| Status | Meaning |
|---|---|
| Completed | Call was answered and the message played |
| No Answer | The guest’s phone rang but was not answered |
| Busy | The line was busy when the call was attempted |
| Failed | The call could not connect |
| In Progress | Currently ringing or connecting |
| Queued | Waiting to be initiated |
Pricing
Voice call costs are calculated per minute, per guest, based on the guest’s phone number country. Domestic (India) calls have a lower per-minute rate than international calls. Check the Calculate Cost screen in the app for current rates before sending.Voice announcements use a separate credit type from WhatsApp messages. See Payments & Credits for details on how credits work and how to top up.
Recording tips
For good audio quality:- Record in a quiet room with minimal echo
- Use your phone’s voice memo app or a decent microphone
- Speak clearly and at a moderate pace — not too fast, not too slow
- Test playback before uploading
- Open with who you are and what wedding this is about
- State the purpose of the call clearly within the first 10 seconds
- Include the key details: date, time, location, or what action the guest should take
- Keep it under 60 seconds for simple reminders; 90 seconds maximum for detailed messages
- End with a warm, clear closing
“Hello, this is [Name] calling about Priya and Arjun’s wedding. I’m reaching out because we haven’t received your RSVP yet. The deadline is March 1st. Please reply to the WhatsApp message we sent earlier, or call us directly. We’d love to have you there — thank you!”
Related
Announcements overview
Send WhatsApp messages to guests individually
Payments & Credits
Understand how voice call credits are charged