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Guests forward their flight or train ticket directly in WhatsApp. AI reads the ticket and extracts the arrival time, departure city, flight or train number, and other details automatically — no manual data entry required. This feature is especially useful for destination weddings and multi-day events where you need to coordinate airport or station pickups and ground transportation.

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How it works

You send guests a WhatsApp message asking them to reply with their travel ticket. Guests attach a PDF of their ticket and send it back in the chat. Weddingkart’s AI reads the document and populates the travel details in the guest’s profile, including:
  • Flight or train number
  • Departure city
  • Arrival time and date
  • Terminal or station
Your logistics team can then export all travel data to Google Sheets and use it to plan vehicle assignments and pickup slots.

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Request travel tickets

1

Go to Announcements

Open the Weddingkart app and tap Announcements in the main menu.
2

Create a new announcement

Tap Create Announcement and select the Travel Information template.
3

Instruct guests to send a PDF

The message should ask guests to reply with their ticket as a PDF file, not a screenshot. AI reads PDFs more accurately than images.
4

Select recipients

Choose the guests or groups who need to submit travel details — for example, outstation guests or guests flying in.
5

Send

Tap Send to deliver the message, or schedule it for a specific date and time.
Sending an announcement is optional. Guests can upload their travel ticket by replying to any message in the WhatsApp chat at any time, and the AI will process it the same way.

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View collected tickets

1

Open Export Guest Data

On the Wedding Homepage, tap Export Guest Data.
2

Sync to Google Sheets

Tap Sync to export all collected ticket data to your linked Google Sheet. Wait a moment for the sync to complete.
3

Share with your logistics team

Share the Google Sheet link with your transportation partner or coordinator. The sheet shows each guest’s arrival time, travel mode, flight or train number, and departure city — everything needed to assign pickups.

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AI auto-extraction

When a guest sends a PDF ticket, the AI reads it within seconds and writes the extracted details directly to the guest’s profile. You do not need to open the ticket manually or type anything. The same extraction works for IRCTC train tickets, airline e-tickets, and forwarded confirmation emails saved as PDF.
Ask guests to send a PDF, not a screenshot. Screenshots are images and the AI extracts text from PDFs more reliably — especially for smaller print like PNR numbers, terminal codes, and train berth details.

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Send reminders

To follow up with guests who haven’t submitted their ticket, use the auto-created Travel Tickets: Not Sent group. This group contains only guests who have not yet uploaded a ticket, so you don’t disturb guests who have already complied.

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Best practices

  • Request tickets at least 2 weeks before the wedding to give yourself time to plan transportation.
  • Always ask for PDFs rather than screenshots.
  • After syncing, share the Google Sheet with your transportation partner so they can view guest arrivals and assign vehicles.
Travel ticket collection is available in the Standard plan only.

RSVP Management

Collect attendance confirmations via WhatsApp buttons.

ID Cards

Collect guest ID cards for venue security check-in.

Two-Way Chat

Reply to individual guest messages from the app.

Google Sheets Integration

Export and sync guest data to Google Sheets.