Wedding Seating Arrangement Planner

Enter your guest names (paste a list or type them), organise them into groups like Bride Family or Groom Family, choose your table size, and hit Generate. The algorithm seats group members together at the same table, only spilling to a new table when the current one is full.

Yes. Use the Mixed Table Sizes option to define a head table (e.g. 15 seats for the couple and close family) alongside standard tables (e.g. 8 or 10 seats). The tool fills the head table first, then assigns remaining guests to standard tables.

Completely free. No signup, no login. Generate, shuffle, rename tables, and share on WhatsApp - all without creating an account.

Yes. Click any guest to select them, then click the target table to move them. Empty tables are automatically removed. You can also shuffle the entire arrangement to get a fresh layout.

Use the WhatsApp button to share a formatted text version with table names and guest lists. You can also download a PDF to print or email to your event coordinator.

Put each parent at a separate close-family table with their own side - one on the bride's head table, the other at the adjacent family table, or vice versa. Avoid the traditional single-parents-together arrangement; it forces an uncomfortable moment during speeches and photographs. If either parent has remarried, seat their spouse beside them, not across, and leave one buffer seat (a sibling or aunt) between the two parent tables. Use the drag-and-drop to verify sightlines to the mandap or stage are equal.

Assign tables only - not specific chairs - for Indian weddings. Family dynamics shift on the day (an aunt wants to sit near her sister, cousins swap to sit with the kids, an uncle arrives late), and rigid seat-by-seat assignments create stress for the usher and resentment at the table. The exception is the head table / bride's and groom's immediate circle, where photographers and the pheras timeline depend on a known arrangement. For the rest, a printed table number on an escort card is enough.

Eight is the sweet spot for round tables at Indian weddings - close enough that one conversation can hold, large enough that nobody feels isolated. Ten works when the venue is tight on floor space or the caterer needs fewer table rentals, but conversations split into two halves. Twelve is too many for one table to talk across. For long rectangular family tables, 10–12 per side works fine because the format is built for it. Our planner defaults to 8 for a reason.

Yes - that is the single strongest reason to plan seating in a tool instead of a spreadsheet or whiteboard. Add or remove a name, click Generate, and the whole layout re-balances in under a second. Empty tables auto-collapse. If you are swapping a late-cancelling cousin for a surprise plus-one from the other side, just drag the new guest onto the right family table - the tool never locks in a layout.

Lock the first draft 10 days before the wedding and freeze the final version 48 hours before - that is the window when RSVPs have actually landed and the caterer needs a final headcount for plate counts and table rentals. Earlier than 10 days and you will redo it three times as stragglers RSVP. Later than 48 hours and the printer, usher, and coordinator do not have time to memorise the family names. Export to PDF for the coordinator and Excel as a backup for yourself.