Quick Answer
How do you collect guest flight and train details for a wedding?
Send each guest one WhatsApp message. They reply with a photo or forward of their flight or train ticket — a PDF booking, screenshot, airline email, or IRCTC SMS — plus a passport or ID photo — no app, no form, no login. Weddingkart's AI reads it and pulls out the flight or train number, PNR, arrival airport or station, date and time, and passenger name, then files it against that guest. You get a clean arrivals sheet for pickups and a name-and-ID list your venue or hotel security desk will actually accept. Built for weddings across India (+91) and the UAE (+971), in Hindi and regional languages, from ₹4,999 + GST per wedding.
Last updated:
Last updated:
50,000+
Guests managed on Weddingkart
100+
Weddings planned
4.8★
App Store rating (11 ratings)
Collect guest travel tickets and IDs over WhatsApp
A destination wedding lives or dies on logistics you can't see yet: who lands when, at which airport, and whether the name on their ID matches the list at the venue gate. The usual fix is a Google Form nobody fills, or a WhatsApp group where forty tickets scroll past and three get lost. Here is the version that holds up — one message per guest, a photo reply, and an AI that reads the ticket so nobody retypes an arrival time at 2 a.m.
Start with 30 free credits — no credit card needed
Trust Layer
Sources and Methodology
This page uses internal Weddingkart adoption totals plus public App Store information. Internal cumulative counts should be updated only after owner confirmation.
Methodology
- Cumulative guest and wedding totals on this page are internal Weddingkart operating figures.
- The App Store rating and rating count should match the public Apple App Store listing for Weddingkart.
- Pricing on this page should stay aligned with the current pricing page and product onboarding flow.
Sources
- Weddingkart internal platform and services totals
Use owner confirmation before changing cumulative guest or wedding counts.
- Weddingkart on the Apple App Store
- Weddingkart pricing
Last reviewed:
How it works
From a photo reply to an arrivals sheet, in four steps
The whole point is that the guest does almost nothing and you never transcribe a ticket.
1. One request per guest
Weddingkart messages each guest on WhatsApp asking for their flight or train ticket and a photo of their passport or ID. No group chat, no form link.
2. Guest replies with a photo
They snap the ticket and ID and hit send — inside WhatsApp, in Hindi or their own language. No app install, no login, no account to create.
3. AI reads the ticket
The travel assistant pulls the flight or train number, arrival airport or station, date and time, and passenger name straight off the ticket, filed against that guest.
4. You get two clean lists
An arrivals sheet for airport, station, and hotel pickups, and a name-and-ID list your venue or hotel security desk will actually accept.
What the AI reads off the ticket
The fields pulled straight off a flight or train ticket
Instead of you squinting at a screenshot and copying numbers into a spreadsheet, the travel assistant does the reading. It extracts the details that actually drive your pickup plan and files them against the right guest - whether they're flying in or taking the train.
The passport or ID photo is filed alongside the travel details, so the same flow that plans your pickups also produces the name-and-ID list your venue security asks for.
A field template you can use even without Weddingkart
Building your own tracker instead? These are the fields that actually matter per travel mode:
PNR, flight number, airline, arrival terminal, arrival date & time
PNR, train number, coach & berth, arrival station, arrival date & time
Add one more column regardless of mode: which pickup batch the guest belongs to, once you've clustered arrivals by time window - that's the field a plain spreadsheet usually forgets until the morning of.
Approaches compared
Three ways to collect travel and ID details
A WhatsApp group or email thread, a travel/RSVP web form, and WhatsApp-native AI intake — side by side on what matters when 300 guests are flying in.
| Capability | WhatsApp group / email | Travel / RSVP web form | Weddingkart |
|---|---|---|---|
| Where guests send details | Group chat / email | Web form link | One WhatsApp reply |
| Guest needs an app or login | No, but chaotic | Opens a link | Neither |
| Reads the flight or train ticket for you | AI extracts details | ||
| Passport / ID capture | Lost in scroll | Upload field | Photo, auto-filed |
| Arrivals sheet for pickups | Retype by hand | Manual export | Built automatically |
| Venue / hotel security list | Manual | Name + ID ready | |
| Hindi & regional prompts | Ad hoc | ||
| Built for +91 & +971 guests |
Comparison reflects how each approach handles travel-ticket and ID collection for destination and NRI weddings.
Who this is for
Built for the weddings where travel is the hard part
Destination weddings
Destination & multi-city weddings
Guests flying into Goa, Udaipur, or Jaipur from a dozen cities, all landing on different days. You need to know who arrives when, at which airport, to plan pickups. The AI reads every ticket so you never retype an arrival time.
NRI weddings
NRI & international guests
Relatives coming in from Dubai, London, or Toronto with international flights and passports. A WhatsApp reply beats chasing a US-style RSVP website that half your family will never open, and it works natively for +91 and +971 numbers.
Venue security
Venue & hotel security lists
Five-star venues and hotels want a name-and-ID list before they let 300 guests through the gate. Collecting the ID photo with the travel details gives you one clean list to hand over — no last-minute scramble at the desk.
Why WhatsApp-native wins
The details you need are already sitting in a chat
Destination and NRI guests won't open a wedding website or dig out a form link — but they will forward a ticket screenshot to a WhatsApp number without thinking about it. Meeting them there is what makes the difference between a half-filled spreadsheet and a complete arrivals list a week before the wedding. The AI handles the reading; the guest handles one tap; you handle nothing.
Frequently Asked Questions
Related: AI travel assistant, WhatsApp concierge, destination wedding guest management, and how Weddingkart compares to the alternatives.
Stop chasing tickets across a WhatsApp group
Ask once, let each guest reply with a photo, and let the AI build your arrivals and security lists. 30 free credits, no card required.