Quick Answer
What is a guest itinerary card?
A guest itinerary card is the function-by-function schedule handed to guests at a multi-day wedding — usually the card tucked into the welcome hamper. It lists each event (mehndi, haldi, sangeet, ceremony, reception) with date, time, venue and dress code, so guests know where to be without asking. It is the guest-facing cousin of the planner’s run sheet.
Last updated:
Last updated:
What is a guest itinerary card?
Also called: itinerary card, guest itinerary, function schedule card, wedding schedule card.
For a wedding with five functions across three days, the single most useful thing you can hand a guest is not a gift — it is a clear card that says where to be and when. That is the guest itinerary card, and a good one quietly prevents a hundred “what time is the haldi?” messages.
What to include on a guest itinerary card
- •Each function — name, date and start time (mehndi, haldi, sangeet, wedding, reception).
- •Venue per event — the hall or lawn name, since functions often move around a property.
- •Dress code — per function, so guests pack right (haldi yellows, sangeet glam, and so on).
- •Transport — bus or shuttle pickup points and times for each event.
- •Hospitality desk contact — the one number for anything not on the card.
- •A QR code — optional, linking to a live version that updates if timings change.
Printed vs digital
A printed card feels premium, works for elders, and sits in the welcome hamper where guests will find it. A digital itinerary — a WhatsApp message or a QR to a live page — can be updated when timings move and is impossible to leave in the hotel room. The best practice is both: print the keepsake, but make the live version the source of truth.
Itinerary card vs run sheet
| Guest itinerary card | Run sheet | |
|---|---|---|
| Audience | Guests | Planner and vendors |
| Detail | Function-level (date, time, venue) | Minute-by-minute with cues |
| Purpose | Tell guests where to be | Run the day on time |
Tips for event managers
- •Lead with the next 24 hours; guests care about today and tomorrow, not the full three-day grid at once.
- •Print dress code beside each function — it is the detail guests reread most.
- •Add a QR to a live version so a timing change does not strand everyone with an old card.
- •Keep transport times on the same card; a schedule with no “how do I get there” still generates calls.
Tips for wedding hosts
- •Keep it warm but skimmable — guests scan it in a hotel lobby, they do not study it.
- •Make sure NRI and outstation guests get it before they fly, not only on arrival.
- •Personalise where it matters: a couple’s welcome line at the top turns a schedule into a greeting.
- •You can send each guest their itinerary on WhatsApp through Weddingkart, so it is on the phone they already carry.
Put the itinerary on every guest’s phone
Weddingkart sends each guest their function schedule on WhatsApp and lets you push a timing change to everyone at once — so the itinerary card in the hamper is the keepsake, not the only copy that is right.
See scheduled announcements →Frequently Asked Questions
What should a guest itinerary card include?
Each function with its date, time and venue, the dress code per event, transport pickup times, the hospitality desk contact, and optionally a QR code to a live version.
Should the itinerary be printed or digital?
Ideally both. A printed card in the welcome hamper is premium and elder-friendly; a digital or QR-linked version can be updated when timings change and is harder to misplace.
What is the difference between a guest itinerary and a run sheet?
A guest itinerary is the function-level schedule guests see. A run sheet is the planner’s minute-by-minute document with vendor cues. Guests never see the run sheet.
When should guests get the itinerary card?
Outstation and NRI guests should get a version before they travel so they can pack and plan. The printed card then waits in the welcome hamper on arrival.
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By Mayank JaiswalLast updated